Website Privacy Notice in relation to the Derby City Mission Website

(For access to our full Privacy Policy please click here)

This Website privacy policy applies between you, the User of this Website and Derby City Mission Limited (Derby City Mission), the owner and provider of this Website. Derby City Mission takes the privacy of your information very seriously. We are committed to ensuring the privacy of your information is protected. This Website privacy policy applies to our use of any and all personal data collected by us or provided by you in relation to your use of the Website. Please read this privacy policy carefully. If you continue to use the Website after accessing the page on which this Website privacy policy is referred to or displayed, we are entitled to assume that you have read it and are aware of its contents. Our general Privacy Notice, which is a separate and detailed privacy policy applicable to wider aspects of personal data privacy is available to view here and from our Central Services Manager at our registered office address (see Contacts below).

1         Definitions and interpretation

1.1 In this Website privacy policy, the following definitions are used:

Derby City Mission, DCM, we or us: Derby City Mission Limited, a company incorporated in England and Wales with registered number 07363967 and a registered charity under number 1140235, whose registered office is at 10 Normanton Road, Derby, Derbyshire, DE1 2GW;

Privacy Notice: DCM’s general privacy notice published on the DCM Website and accessible to view here All words and expressions defined in the Privacy Notice have the same meanings in this Website privacy policy;

User or you: any third party (a person other than DCM) that accesses the Website and is not either (i) employed by DCM and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to DCM and accessing the Website in connection with the provision of such services; and

Website: the website that you are currently using, www.derbycitymission.org.uk, and any sub-domains of this website, unless expressly excluded by their own terms and conditions.

1.2 In this Website privacy policy, unless the context requires a different interpretation:

1. 1. the singular includes the plural and vice versa;
   2. a reference to a person includes firms, companies, government entities, trusts and partnerships;
   3. "including" is understood to mean "including without limitation";
   4. reference to any statutory provision includes any modification or amendment of it;
   5. the headings and sub-headings do not form part of this privacy policy.

2. Scope of this Website privacy policy

2.1 This Website privacy policy applies only to the actions of DCM and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites. It does not extend to the actions of DCM in relation to other methods of collecting, accessing and storing personal data; these are covered in the Privacy Notice which is available to view here

3. Data collected and our use of personal data

3.1 via the Website we may collect the following personal data, which includes personal data, from you:

1. 1. Name
   2. Contact information such as email addresses and telephone numbers;
   3. Web browser type and version (automatically collected);
   4. Operating system (automatically collected);
   5. A list of URLs starting with a referring site, your activity on this Website, and the site you exit to (automatically collected);
   6. In certain circumstances, details you give us to permit us process an enquiry or application from you, which may include sensitive personal data
   7. Bank details and any Gift Aid information for an online payment or donation to us;
   8. Links to your fund-raising pages;
   9. Details of your interests;
   10. A position you hold in an organisation if you are approaching us on their behalf;
   11. Information you give us to help us communicate with you such as in cases of mobility needs, visual or hearing impairment or other special need or
   12. Details of whether or not you have had prior contact with us or have attended or wish to attend an event we run.

in each case, personal data collection from Users will be in accordance with this Website privacy policy.

When you are using our Website, we may collect information (personal data) about you. This includes your device’s IP address. Like most websites, the Website uses “cookies” to improve your experience and use of the Website. If there is information about you stored in cookies, you may decide you wish to delete this from your device. We may store your personal data and information about how you use our website in cookies. If you want to delete any cookies that are already on your device, please refer to your device’s file management software to locate the file or directory that stores cookies. Your browser settings should also allow you to restrict or block web browser cookies that are on your device. Help in doing this is also available at www.aboutcookies.org

We use Google Analytics and similar technology to collect your information, but only in anonymous form (so that you cannot be identified from it). We use this information:-

• to help keep our Website safe and secure for us and Users
• to help us to diagnose faults on our Website
• to help us present our Website content in the most effective way for you and your device
• to help us understand how Users visiting our Website are using it

 3.2 For purposes of Data Protection Law, Derby City Mission is the data controller.

3.3 How long do we keep your personal data?

We will hold your personal data on our systems as long as necessary to carry out the activity relevant to your interaction with us or the purpose(s) it was collected for. This will vary depending on the type of information, legal requirements or other justifications permitted by Data Protection Law. We have an Information Retention Policy which sets out retention periods. You can access policy in full here.

3.4 Unless we are obliged or permitted by law to do so, and subject to any third party disclosures specifically set out in this Website privacy policy, your personal data will not be disclosed to third parties. This includes our affiliates and / or other companies within our group except as envisaged in Clause 6.

3.5 All personal data is stored securely in accordance with the data protection principles. For more details on protection of your personal data, see our Privacy Notice.

3.6 Any or all of the personal data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, personal data may be used by us for the following reasons:

• to help keep our Website safe and secure for us and Users
• to help us to diagnose faults on our Website
• to help us present our Website content in the most effective way for you and you device
• to help us understand how Users visiting our Website are using it
• to help us interact with you in the way that you prefer, electronically
• to help you make a donation and help us to administer that purpose
• to help us link to a fund-raising page you have set up for yourself
• to help us invite you to events of interest and manage your attendance preferences
• to help us communicate with you on your areas of interest

4. Third party websites and services

Derby City Mission may, from time to time, employ the services of other parties for dealing with certain processes necessary for the operation of this Website. The providers of such services have access to certain personal data provided by Users.

5. Links to other websites

This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This Website privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

6. Changes of business ownership and control

6.1 Derby City Mission may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Derby City Mission’s operations. Personal data provided by Users will, where it is relevant to any part of our activities or business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Website privacy policy, be permitted to use the personal data for the purposes for which it was originally supplied to us.

6.2 We may also disclose personal data to a prospective transferee of our activities or business or any part of them.

6.3 In the above instances, we will take steps with the aim of ensuring the privacy of your personal data is protected.

7. Controlling use of your personal data and Website functionality

7.1 To use some or all features and functions available on the Website, you may be required to submit certain personal data. Wherever you are required to submit to us your personal data, you will be given options to restrict its use. This may include the following:

• its use by us for direct marketing purposes; and
• our sharing it with third parties.

If you choose certain restrictions, this may prevent your access to the necessary functionality to progress your use of the Website. In that case, you may wish to contact us by another means to progress your request or access the service or information you would like to receive from us.

8. Accessing your own personal data

If you are an individual, you have the right to ask for a copy of any of your personal data we hold. Full details of your rights are in the Privacy Notice.

9. Security

9.1 Data security is of great importance to Derby City Mission and to safeguard and secure your personal data collected via this Website we have put in place suitable physical, electronic and managerial procedures. More details of these measures can be found in our Privacy Policy (which applies to multiple media on which we hold personal data, not just electronic media).

9.2 If password access is required for certain parts of the Website, and you create such a password, you are responsible for keeping this password confidential.

9.3 We will do as much as we are able to protect your personal data. However, transmission of information over the internet is not entirely secure and is done at your own risk. We cannot ensure the absolute security of your personal data transmitted to the Website.

10. General

10.1 You may not transfer any of your rights under this Website privacy policy (and related Privacy Notice to any other person. We may transfer our rights under this Website privacy policy where we reasonably believe your rights will not be affected.

10.2 If any court or competent authority finds that any provision of this Website privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this Website privacy policy will not be affected.

10.3 Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

10.4 This Website privacy policy constitutes an agreement between us and each User individually. That agreement will be governed by and interpreted according to the laws of England and Wales. All disputes arising under that agreement will be subject to the exclusive jurisdiction of the courts of England and Wales.

11.   Changes to this Website privacy policy

Derby City Mission reserves the right to change this Website privacy policy and the Privacy Notice as we may deem necessary from time to time or as may be required by law. We will post any changes we make on the Website, giving information about what has changed, so that Users are always made aware of what personal data about them we collect and how we use it. Any changes and their effective date will be posted on the Website and you are deemed to have accepted the terms of the Website privacy policy on your first use of the Website following the effective date of the alterations. If at any time we decide to use personal data in a manner different from the manner given at the time it was collected, we will notify Users by email. We will then give Users a choice whether or not to permit that change use of their personal data. At all times, we will use your personal data only in accordance with the terms of the privacy policy or notice under which it was collected.

Contact

You may contact Derby City Mission by email [email protected] or at our registered office address or by phoning 01332 460346 and asking to speak to the Central Services Manager.